UK invoice template

What to include in a UK invoice

• A unique, sequential invoice number
• The date the invoice was issued and the time of supply
• Your business name, address and VAT registration number (if VAT registered)
• The customer's name and address
• A clear description of the goods or services
• The quantity or extent of the supply
• The unit price, the VAT rate and the amount before VAT
• The total amount before VAT, the total VAT and the total including VAT
• Any cash discount rate offered

If you are not VAT registered, omit the VAT number and VAT amounts. Keep your invoice numbering consistent and retain copies for your records.

Downloadable templates

• UK VAT invoice template (Word)
• UK invoice template (Excel)
• UK VAT invoice template (PDF)

Online vs spreadsheet vs Word

An online generator is fastest for one-off invoices and avoids formatting mistakes. A spreadsheet is useful if you invoice the same customers regularly and want to keep a list. A Word template is familiar but easier to break when text wraps.

For repeat invoices, keep sequential numbers, store a copy as PDF, and back up your records. HMRC expects VAT records to be kept for at least 6 years.

Related tools and guides

• VAT invoice template (UK)
• Freelance invoice template
• Invoice payment terms