Free invoice template for Google Docs (UK)

What you get

• An editable .docx file that imports into Google Docs
• Business name, address, email and optional VAT number
• Customer name and billing address
• Invoice number, invoice date and time of supply
• Line items with description, quantity, unit price, VAT rate and amount
• Subtotal, VAT breakdown and total including VAT
• Payment terms and a due date

• UK VAT invoice template (.docx for Google Docs)
• PDF example of the same layout

How to use the template in Google Docs

1. Download the .docx file and save it somewhere you can find it.
2. In Google Drive, choose New → File upload, then open the uploaded file with Google Docs.
3. Replace the sample business name, address and VAT number with your own details.
4. Enter a unique invoice number, the invoice date and the time of supply.
5. Add each line item, quantity, unit price and the correct VAT rate (20%, 5% or 0%).
6. Check the subtotal, VAT and total; remove the VAT lines if you are not VAT registered.
7. Choose File → Download → PDF document before sending, so the layout cannot change.

Google Docs vs Word vs an online generator

Google Docs is convenient when you need to edit on a phone, share a draft, or collaborate with someone else. Word is better if you work offline or need precise print control. An online invoice generator is fastest when you want the totals calculated for you and a clean PDF without formatting work.

For repeat invoices, the generator is usually the safest choice because it prevents manual maths errors. Use the Google Docs template when you need a familiar document you can edit and share.

UK invoice fields to keep

• A unique, sequential invoice number
• The invoice date and the time of supply
• Your business name, address and VAT number (if registered)
• The customer's name and address
• A clear description of the goods or services
• Quantity, unit price and amount before VAT
• VAT rate and VAT amount for each line
• Total before VAT, total VAT and total including VAT

If you are not VAT registered, do not show a VAT number or charge VAT. Keep copies of invoices for your records.

Common Google Docs invoice mistakes

• Sending a shared Google Docs link instead of a PDF — the client may see editing controls or comments
• Forgetting to replace the sample business details
• Typing totals by hand and introducing rounding errors
• Letting the table spill onto a second page and splitting the totals
• Missing the invoice date, time of supply or payment terms

Related tools and guides

• Free Word invoice template (UK)
• UK invoice template
• VAT invoice template (UK)
• UK invoice examples
• Free invoice template PDF (UK)